Who we are
We are the “East Dorset Open Water Swimming Club”. Our website address is: https://www.eastdorsetowsc.org. The club is run by a committee elected in accordance with our constitution which can be downloaded from https://www.eastdorsetowsc.org/members/#documents. Those elected committee members are listed with email contact links on the page https://www.eastdorsetowsc.org/about/#who.
What personal data we collect and why we collect it
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Our website contains forms with which you may use to contact us. The form forwards your message in the form of an email which will be kept on our servers and be treated in an identical manner to other direct email. The email message and associated metadata may be kept indefinitely and will be stored on our servers. Email may also be downloaded to local email clients such as personal computers and mobile devices and the users of these devices have been trained and made aware of their data protection responsibilities.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
We may use traffic log cookies and third party analytics to identify which pages are being used enabling us to monitor which pages you find useful and which you do not. This helps us analyse data about web page traffic and improve our website in order to tailor it to your needs. We only use this information for statistical analysis purposes and then the data is deleted. Overall, cookies help us provide you with a better website, but in no way gives us access to your computer or any information about you, other than the data identifying which pages you chose to visit on www.eastdorsetowsc.org.
Who we share your data with
We will not sell or pass any of your details to any third party apart from where we are required to do so by law, court ruling, or as may be required by medical authority in matters directly pertaining to the preservation of life.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we amend or erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
We are not required to appoint a specific Data Protection Officer but if you have any concerns you can email us through any of the web contact forms or at [email protected]
How we protect your data
Web content and personal information as specified above including comments and email is protected by industry standard anti spam and anti malware protection. Administrative logins are protected by strong passwords, two factor authentication and is restricted to specific IP addresses. If data is downloaded or printed for any reason it will be handled by a committee member or by persons authorised by the committee who have been trained and made aware of their data protection responsibilities. Paper records that later become redundant will be securely disposed of.